Admin / Super-user Guide

Features for tournament organizers. Items marked SUPER are super-user only.

Role Comparison

Getting Started

Creating a New Club SUPER

1. Tap "Create New Club" on the login screen
2. Enter club name (3-20 characters, letters and numbers only)
3. Enter description and contact email
4. Set passwords for each role (super-user, admin, member)
5. Tap ACTIVATE

Share the club name and appropriate password with your members.

Changing Passwords SUPER

1. Go to Settings → Change Password
2. Enter current super-user password
3. Enter new password(s) for any role
4. Confirm

Club League Management SUPER

Access settings via the gear icon in Club League toolbar:

• Add/Delete Player — Manage pool members
• Import Players — Bulk import from list
• Create New Innings — Start a new time period
• Shuffle — Trigger promotion/relegation
• Win% Qualification — Set minimum games for swap eligibility
• History — View past innings results

Shuffle Rules

At the start of a new innings:

1. Top N Silver players promote to Gold (default N=3)
2. Bottom N Gold players relegate to Silver

Tie-breaking: Points → Win% → Wins → Games played → Season stats → Random

Registration Admin

Registration is the pipeline from player sign-up to tournament fixture creation.

Lifecycle Overview

Creating a Registration Form SUPER

Access: Settings (gear icon on main menu) → Registrations → menu (⋮) → Create New Registration

The create wizard has 3 pages:

1. Basics: Tournament Name, Deadline
2. Details: Description, Rules
3. Waiver: Terms & conditions, Fees

Then add categories (name + singles/doubles type). Tap Create — registration is now OPEN.

Adding Categories Later

While registration is OPEN: menu (⋮) → Add Category to add more categories to an existing registration.

Reviewing Entries

Access: Settings → Registrations → Select tournament

• Approve/Reject — Select entries → batch action
• Mark Fee Received — Track payments
• Add Comment — Feedback on rejections
• Admin-Add — Add walk-in teams directly (pre-approved)

Importing to Tournament SUPER

Import can happen at any time (registration does not need to be closed first):

1. Select category tab
2. Tap "Import to Tournament"
3. Approved teams → Tournament Creation screen
4. Configure format and create — fixtures generated from registered teams
5. Category marked as "imported"

This is one of two ways to create a Tournament/Category (the other is manual creation).

Closing / Reopening SUPER

• Close — Stops new submissions (menu → "Close Registration")
• Reopen — Allows submissions again (menu → "Reopen Registration")
• Delete (Cleanup) — Removes team data, state → STALE. Keeps last 5 forms for cloning.

Creating Tournaments SUPER

Two Ways to Create

Tournament vs Category

• Tournament — A container (e.g., "Summer 2026 Championship")
• Tournament Category — A bracket or league within that tournament (e.g., "Men's Doubles Open")

One tournament can hold multiple categories. Each category has its own format and bracket — but they share courts and scheduling. To add a category to an existing tournament: bracket view → gear → Add Category.

Supported Formats

Creating a Tournament (Manual)

1. Go to Tournaments → tap "+"
2. Fill in: Tournament Name, Category Name, Format, Number of Teams, Best-of, Points per game
3. Enter team names
4. Tap Create — fixtures generated automatically

Post-Fixture Roster Edits

• Add a team to a bye slot (Round 1 only)
• Edit team names (corrections)

Elimination Formats

Single Elimination (SE)

• Winners advance, losers eliminated
• Byes placed automatically when team count isn't a power of 2

Double Elimination (DE)

• All teams start in Upper Bracket (UB)
• Lose in UB → drop to Lower Bracket (LB)
• Lose in LB → eliminated
• UB winner vs LB winner in Grand Finals
• If LB winner wins GF Game 1 → reset match (Game 2)

Consolation (CONSOL)

Main bracket is SE. Round 1 losers placed in separate Consolation Bracket. Two winners: Champion + Consolation Champion.

League (Round-Robin)

Every team plays every other team. Final standings by points.

Multi-MatchSet (mNum=4)

For teams with 4+ players — each pair plays 4 matches with different player combinations.

• Each player can appear in max 2 matches per match-set
• No duplicate pairs
• App suggests valid combinations

FunMix (Partner Swap)

Social doubles format using DE bracket topology. Partners rotate after every round.

• Each team has a Captain (permanent) and Partner (changes)
• After a match, winner's partner swaps with next opponent's partner
• Minimum 4 teams (8 players), works best with 8-16 teams

Grand Finals

Two partner combinations played. First captain to win 2 combos wins tournament.

Qualification Rounds

League groups → top finishers advance to knockout bracket.

1. Create League tournaments for each group (e.g., Group A, B, C)
2. Play out all league matches
3. Use "Sub-tournament from Leagues" to create knockout from qualifiers
4. Select how many advance per group, choose knockout format

Scheduling SUPER

Multi-Tournament Scheduler (Schedule-All)

Schedules matches across ALL selected tournaments at once. Recommended approach.

1. From Tournament Landing, tap Schedule-All
2. Select tournaments to include
3. Configure: start time, match interval, court ranges per tournament
4. Tap Schedule

The scheduler:

• Respects bracket dependencies
• Avoids player conflicts across tournaments
• Won't double-book courts
• Color-codes by tournament

Courts View

After scheduling — see all courts with scheduled, in-progress, and completed matches. Player conflict indicators (color-coded dots) help spot overlaps.

Score Entry & Courts View

Entering Bracket Scores

1. Navigate to bracket view
2. Tap the match → "Enter Score"
3. Enter game scores (best-of-1: one game; best-of-3: up to 3)
4. Tap Finalize — winner auto-advances

Match Lock

When you start entering a score, the match is locked — prevents other admins from scoring simultaneously. Releases on save or exit.

Set In-Progress

Tap a match → "Set In Progress". Marks it as actively playing. Alerts if player conflicts detected.

Tournament Day — Best Practices

Before the Day

1. Create all tournaments in advance — import from registration
2. Schedule tournament categories to courts — decide ranges per tournament
3. Set up admins — share admin password, brief on score entry
4. Print bracket PDFs — display at venue as backup in case of network glitches. Optionally, mark winners in exported PDF printouts (backup plan).

During the Day

1. Courts View on tablet at organizer's desk
2. Mark In-Progress when players step on court
3. Enter scores promptly — unlocks next round
4. Score Tracker for umpires — one per court, works offline

Common Issues

Recommended Setup